email tips, management & resources
email & email discussion lists
Email discussion lists are a popular communications medium for historians; discussion lists allow a group of people who are list subscribers to send and receive email to the entire group automatically.
Discussion lists are asynchronous communication tools; they let you communicate with others at different times, when it is convenient. These tools override the constraints of time zones and allow for easy global communication. In a sense, they are the electronic equivalent of snail mail (letters sent via a postal service), but the delivery is so much faster. and free. In another sense, they are the similar to voice-mail messages.
Advantages - extremely convenient; varying degrees of privacy are possible; can be saved, replied to, shared.
Disadvantages - illusion of privacy; heightened expectations for response speed; information overload.
email discussion lists for gender and women's historians
H-Net (Humanities and Social Sciences Online) features more than 100 history email discussion lists including H-Gender-MidEast, H-Minerva (Women in War and Women in the Military), H-SAWH (Women and Gender in the U.S. South), H-Women, etc. Explore the Discussion Network listings.
Gender-Related Electronic Forums - "an annotated, frequently-updated, award-winning listing of publicly-accessible e-mail discussion forums (also known as "lists" or "listservs") related to women or to women-focused gender issues from Joan Korenman at UMBC.
Women's History Discussion Lists - annotated list from The International Institute of Social History WWW Virtual Library.
tips for avoiding email overload
- Check email daily | Only check email three times a day (most people)
[See A Message About Managing Email: Enough Already]
- Delete unwanted messages immediately since they take up disk space and create "e-clutter".
- Keep the number of messages in your inbox to minimum.
- Filter messages, either when they arrive (repeat correspondence like discussion lists) or to folders after reading to archive.
- It is a good idea to extract and download important information to your personal computer.
- When signing up for ListServ and mailing list discussion groups, save your subscription confirmation letter.
- When going away for a week or more, unsubscribe or suspend mail from discussion lists; use a vacation message.
- Use a separate email account for personal messages, not your business account. [Free web-based accounts available from "standard" providers like Gmail from Google, Yahoo! Mail, or MSN Hotmail. These types of accounts can be checked from any web browser anywhere in the world.]
email management - online resources
- Sending business emaill like a Pro - tips from DoctorGeek.
- What you need to know about email about.com commercial web site - has a variety of email guides including the 10 most important rules of email netiquette and Outlook tips, tricks & secrets.
- Ten e-mail time management tips (First Step Communications): - "Email might be the communication tool of the 21st century, but if you're not careful, it can gobble up your valuable time. In fact, a recent study estimated that managers and executives spend about an hour every day processing e-mail." Some useful tips for academics too.
- Tips on Managing Email - specific suggestions for faculty for managing messages from students.
- Top Ten Tips for Overcoming Email Overload by Kaitlin Duck Sherwood, author of A Beginner's Guide to Effective Email, one of the Net's first email guides.
- Microsoft's Managing Email in and out of the Classroom - 2004 guidelines and tips for Outlook.
- HTML Writers Guild Filtering Mail FAQ - a little dated, but still provides a good overview for many email programs.
interesting related sites
- Netiquette Home Page -- from Albion.com. See the Core Rules:
- Rule 1: Remember the Human
- Rule 2: Adhere to the same standards of behavior online that you follow in real life
- Rule 3: Know where you are in cyberspace
- Rule 4: Respect other people's time and bandwidth
- Rule 5: Make yourself look good online
- Rule 6: Share expert knowledge
- Rule 7: Help keep flame wars under control
- Rule 8: Respect other people's privacy
- Rule 9: Don't abuse your power
- Rule 10: Be forgiving of other people's mistakes
- Yahoo > Computers and Internet > Communications and Networking - E-mail: Information and Documentation directory of online resources
- E-mail help and tips from the Everything E-Mail web site